BidOffice is the back office for plumbers, electricians, HVAC and general contractors: reminders that go out on your schedule, plan estimates in minutes with your margin locked in, proposals customers sign from their phone, and a Monday summary of what's owed. Set up in ten minutes. Nothing to install.
Overdue invoices get a friendly email on day 3, 10, 20 and 30 (your call), each one a little firmer, each with a pay-now link. Slow payers can get their own schedule.
Upload the drawings. It counts every fixture, measures every run at the title-block scale, and prices the job at your margin. If something's unclear it asks instead of guessing.
One link, signed on a phone, deposit invoice created automatically. Change orders work the same way.
Quarterly inspections, annual tests, maintenance contracts: it spots the pattern in your invoices, asks once, then bills on the day.
From the job address it finds the office that issues the permit, with hours, phone and forms, ready to print for the office.
What came in, what's late, what's due this week, what's waiting on you. Twenty seconds on your phone.
Online setup $99 one-time on month-to-month (free on 6- and 12-month terms) — you set it up yourself in about 15 minutes, no visit needed. Extra logins $49/mo on Pro and Business. Late payments: $25 fee on the 5th, service pauses on the 15th, $150 to resume. All prices USD.
Company, your name, email. Pick a plan, add a card or bank account on Stripe's secure page.
Your letterhead and logo, your trades and the work you do, union or not, your area and margins, your rates, your phone.
From QuickBooks Payments, Stripe or Square. It goes on every invoice and reminder. Skip it and add it later.
Reminders run on your schedule, the estimator is ready for plans, and your first Monday summary lands next week.
No. BidOffice runs on our servers. Invoices export to your books as a CSV each month; direct QuickBooks sync is on the way.
They go out under your company name with your phone and reply-to address, so customers see you, not us. Replies land in your inbox.
It reads the plan set page by page, counts fixtures and devices against the legend, measures runs at the drawing's scale, and prices the job from your labor rates and material markup at your minimum and target margin. Every line item says where it came from. When the scale is missing or a symbol isn't in the legend, it stops and asks you.
Yes. Office logins see invoices, reminders, jobs and estimates; only owners see pricing rules, the plan and letterhead.
Month-to-month plans cancel from Settings with 30 days' notice. Term plans run through the term; upgrades are always allowed. Your data stays yours and exports any time.